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Estimating Manager
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The Estimating Manager will oversee the analysis of the calls for tenders, the costing and the preparation of the technical and commercial proposals, in accordance with the norms and specifications and the expectations of the client.
As an Estimating Manager, he should use cost estimation, project-based information, financial data, budgets and costs to accurately evaluate project costs and ensures that costs are maintained within budgetary limits. He monitors the financial progress of a project, computes on site operating fixed and variable project costs and compares such costs to budgets for proactive cost control reporting to the Project management team and executive management.
Main Responsibilities
- Responsible for material take off and quantity estimation transmitted through BOQ by the client.
- Analyze all documents transmitted by client, context of the bid, their impact on the estimation and hypothesis to be taken.
- Should request quickly mandatory missing documents from client, as well as all clarifications needed.
- Inform Managing Director and commercial team about major points in the bid.
- Responsible for estimation related to all activities performed locally (painting, insulation, fireproofing, scaffolding, rope access, etc.)
- In charge of planning, cash curve, capex needed, organization chart during estimation.
- Cooperate with operation team regarding productivity ratio to be applied, organization to be considered with cost impact.
- Cooperate with all departments when needed to have the correct info, make sure all fields are covered (HR, QHSE, local content, legal and finance aspects, admin…)
- Make sure offer is compliant with the local content.
- Forward terms and conditions of client to Prezicon or Africa legal officer for review and comment.
- Challenge ratio given, and costs, and propose the best offer.
- Prepare technical and commercial offer and submit them before the deadline.
- Submit all documentation and appendixes required by client.
- Participate to client clarification meetings.
- Prepare summary presentation when needed for an efficient internal review before bid submission.
- Follow LOP bid review process of Altrad group.
- In case of project won, initiate a kickoff meeting with operation team and transfer properly assumptions, strategy and budget done during the estimation.
- Work under total confidentiality.
- Provide Project Cost estimation, planning & preliminary project budgets, and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc.
- Perform and manage project activity scheduling and monitoring.
- Perform technical and commercial review of EPCI long time tenders (subcontractor’s quotations) for the preparation of Service agreements.
- Coordinate and work with the project management team to pro-actively resolve project issues promptly to ensure the delivery/completion of the project work.
- Attend project meetings and discussions with the PMT and external clients.
- Undertake any other ad-hoc duties as required by management.
- Maintains environmental, health and safety policies and program in line with Altrad goals.
HSE RESPONSIBILITIES
- Actively participate in HSE activities, including toolbox meetings and HSE meetings.
- Proactively Identify hazards and assess risks related to operations activities.
- Involved in the identification of environmental aspects and impact, including the consideration of environmental impact as regards operations.
- Identify and notify HSE manager of any legal or other requirements, including update of applicable registers.
- Ensure the establishment of QHSE objectives each year.
- Complies with all health, safety environmental as well as legal requirements to which company subscribes.
QMS RESPONSIBILITIES
- Actively take part in QMS activities and processes
- Ensure Quality Objectives are set, tracked and monitored accordingly
- Complies with company quality policy as well as regulatory and legal requirements to which company subscribes to
- Ensure risks and opportunities are identified and established
- Ensure Stakeholder’s Matrix are established
- QMS conformance, risk-based thinking and customer focus promotion
- Determining opportunities for improvement.
Competencies and Interpersonal skills
Analysis and Judgment
- Ability to draw sound inferences from the information available; makes use of logic and creates/contribute to imaginative solutions.
- Co-operate and works well with others in the pursuit of team goals, sharing information and supporting others.
- Communicates orally in a clear, fluent, concise and appropriate way, which holds people's attention on both groups and in one-to-one situations, encouraging feedback as appropriate.
- Produces written communications (electronic or other methods) which are clear, fluent and concise, accessible and jargon free and ensures information is available to others in an appropriate and accessible format.
Professional Skills
- Has sufficient knowledge of broader context in which own professional/technical function is applied to perform effective in own job area.
- Engages in continuous development activities, thus responding to constant changes caused by internal and external factors; meets the standards of the relevant professional institutes in project estimation and cost control.
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Work Experience
- Minimum 5 years in relevant experience and similar capacity in project cost estimation and project cost control preferably in Offshore Construction/ EPIC Industry, painting, insulation, fabrication/ construction or Oil and Gas industry.
Essential Skills
- Fluent in oral and written communication
- Good presentation skills
- Good knowledge of Microsoft word and PowerPoint, Excel.
- Knowledge of their job description
- Good experience in Project Management tools, Microsoft project/primavera
- Leadership ability
Person Specification Education and Training
- Bachelor’s degree in engineering, Finance or Social Sciences with specialization in Project Management or Cost Control related training.
- Technically strong in project estimation, cost planning, scheduling, reporting and writing ability.
- Knowledgeable in the use of MS Project, Primavera scheduling and SAP software is highly advantageous.
- Demonstrates strong interpersonal, communication and presentation skills.
- Strong analytical and problem-solving skills, Mature, Proactive and resourceful.
- Independent worker who is able to work well with other with minimal supervision.
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Project Control/Planner
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Job Description
The Project Planner will be responsible for planning and scheduling project workloads. Gather and analyzes information to prepare status reports. Ensures that assignment and scheduling of work follow company policy. Documents work orders and projects and closes them in scheduling systems. Maintain schedules and keep project resources on track, provide regular project updates to project Manager/others, and maintain contact with staff to monitor job progress. The planner's mission is to draw up a schedule of interventions / work activities according to the needs of the project scope & deliverables. This schedule will be presented as appropriate to the job requirement (i.e., Daily) and have clear dates of execution and deadlines (i.e., Start/Finish).
Main Responsibilities
- Work closely with Project/Site Manager to develop and maintain detailed resource loaded schedules using MS Project or Primavera.
- Integrate multiple schedules into a master project schedule, base line, status and perform measurement baseline.
- Develop and maintain summary level schedule reports: Gantt, milestone charts, and other tools used to support critical path analysis, near-term tasks work, priority-based resource allocations, performance variances, and to support cost/schedule integration.
- Gather and analyze information to prepare reports on the progress of projects. Frequent on-site visits to review activity progress required.
- Support the project management team in the planning, tracking, analysis, and reporting of projects, including dashboard maintenance.
- Work in collaboration with project management team to drive consistency of the project scheduling approach to facilitate accuracy in project execution and reporting.
- Attend project meetings and discussions with the PMT and external clients.
- Maintain accurate records/paperwork.
- Combine the work activities sequencing as per Site Manager request to deliver the scope.
- Ensure manpower resources are planned effectively as per job schedule.
- Record “Standby” or down time by logging the information given by supervisor.
- Produce the daily and weekly reports for client and the management as appropriate.
- Produce progress curves “S curve” production progress.
- Client progress requirements shall be understood.
- Identify Progress Backlogs, Critical Paths, Warnings and improvements.
- Responsible for the control and monitoring of project total expenditure including verifying and checking of invoices to be charged to each project and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are justified, captured and properly recorded.
- Prepare monthly project cost control report for the monitoring of the project activities daily and register all downtime, demobilizations, claims, consumptions and project related issues related to the project promptly to the project manager, Finance and management, to ensure that expenditures are kept within the project budget.
- Undertake any other ad-hoc duties as required by management.
- Maintains environmental, health and safety policies and program in line with Altrad goals.
HSE RESPONSIBILITIES
- Actively participate in HSE activities, including toolbox meetings and HSE meetings.
- Proactively Identify hazards and assess risks related to operations activities.
- Involved in the identification of environmental aspects and impact, including the consideration of environmental impact as regards operations.
- Identify and notify HSE manager of any legal or other requirements, including update of applicable registers.
- Ensure the establishment of QHSE objectives each year.
- Complies with all health, safety environmental as well as legal requirements to which company subscribes.
- Assisting in execution of the contract in a safe, healthy and environmentally responsible manner
QMS RESPONSIBILITIES
- Actively take part in QMS activities and processes
- Ensure Quality Objectives are set, tracked and monitored accordingly
- Complies with company quality policy as well as regulatory and legal requirements to which company subscribes to
- Ensure risks and opportunities are identified and established
- Ensure Stakeholder’s Matrix are established
- QMS conformance, risk-based thinking and customer focus promotion
- Ensure proper management and control through process and procedures.
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Work Experience
- Minimum 5 years in relevant experience and similar capacity in project planning and project cost control preferably in Offshore Construction/ EPIC Industry, painting, insulation, fabrication/ construction or Oil and Gas industry.
Essential Skills
- Fluent in oral and written communication
- Good presentation skills
- Good knowledge of Microsoft word and PowerPoint, Excel.
- Good experience in Project Management tools, Microsoft project/primavera.
Familiarity with business and financial principles.
Person Specification Education and Training
- Bachelor’s degree in engineering, Finance or Social Sciences with specialization in Project Management or Cost Control related training.
- Technically strong in project estimation, cost planning, scheduling, reporting and writing ability.
- Knowledgeable in the use of MS Project, Primavera scheduling and SAP software is highly advantageous.
- Demonstrates strong interpersonal, communication and presentation skills.
- Strong analytical and problem-solving skills, Mature, Proactive and resourceful.
- Independent worker who can work well with others with minimal supervision.
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